5 Best Ways to Optimize Your Salon Scheduling to Pump up Business Productivity

If you are a salon owner, you’ll want to give some attention to your salon scheduling. This is because good time management will allow you to keep everything running smoothly and save business time and money. Salons are busy places and keeping clients happy means a happy business for you and your stylists. The last thing you want to feel when going into work is that your hands are tied against your will. With salon scheduling, you have so many options open to you and it’s important to take advantage of them all. Work gets done when a little organization is involved!

So, what’s the solution at the end of the day? Are you too looking for the answer to a similar dilemma? No wonder you are on the right page. Here we will discuss 5 effective ways to optimize your salon scheduling. Without letting a minute pass by let’s start.

5 ways to optimize your salon scheduling

1. Be technically up

There is so many salon appointment software that can help you manage your salon scheduling. This software helps your customers book their appointment by having a look at the availability of the staff. You can easily update the presence and absence of the staff according to which the customer can get their booking done.

2. Booking online

Apart from using online salon scheduling software, you can also use online booking from the website. People can visit your website and book an appointment there itself. It will be the basic attraction strategy, especially for those who have never visited personally.

3. Communication tool

With the help of your salon appointment software, you can send confirmation and reminders of the appointment. You can do that by sending a text or WhatsApp message or via a call. It will help you to get a clear status and you can plan accordingly.

4. Waiting list handy

Keep the waiting list handy and you can cover up the cancellation. With this list you can fill-up the vacant slot. This helps you to show your slot taken and represents that the salon is packed and busy. Also, you can cover the cost of the cancelled slot.

5. Consider walk in appointments

Still, numerous people are not that much into the internet and are techno-savvy. Walk-ins’ appointments should also be given preference by keeping a few seats available for them specifically.

Salon productivity is directly related to building loyalty, planning appointments and peak hours, app state of the art software, using technology to increase efficiency, adding communication and giving great insight into what’s working and what’s not. PoSBook is the best salon software in India. It provides you with all the management related services.

You have the right staff and you know operationally how to run a salon. Your marketing plan is worked out and rolling in new business, but something’s not right. New clients don’t stick around as much as they used to. Perhaps they are making appointments and never showing up, or perhaps they’re just missing their appointments altogether. This can happen for many reasons, but if you don’t schedule them correctly then all the marketing wins in the world won’t help your bottom line in the long run! Here are five tried-and-true methods for scheduling your clients that will help stem the tide of lost revenue from missed appointments and maximize revenues from happy repeat customers.



Whether your salon and spa business is relatively new, or mature, you need to attract new clients in order to keep your business healthy.

Many Salons and spas believe they can survive purely on word of mouth and their existing customer base. However, even a busy Salon and spa will experience slowdowns for various reasons; clients move away, have children, get new jobs, or just shift their priorities. Savvy owners know that having a strong salon and spa marketing plan that targets their potential clients will help them to attract new clients, in order to augment the loyal core audience.



As an accounting firm working with salons, spas, and distributors for several decades, we have identified many key traits that make these businesses successful.

Using specific tactics, we can see what is working right with a business and what is wrong and then base any advice on successful strategies. Below, is an overview of accounting industry secrets that we feel will help put your salon or spa on the road to success. Naturally, this is just a small part of the big picture and cannot replace the advice and services of a qualified CPA, but it’s a good starting point to get your business on track.


How Salons Can Be Safe From Coronavirus?

Nowadays, the fear of Coronavirus has gripped the entire world. By 9th March, more than 4200, people have died from the Novel Coronavirus (mostly in China) and 1,18,000 people worldwide were infected.

(Channel News Asia).Owing to the fear of such a deadly outbreak, people are thinking twice, even before visiting a salon or spa.

In such scenarios, it is very important for you to ensure the safety of your customers.

Well, we have covered the what, why and how of COVID-19 and preventive measures that a salon or any F&B business should take. Firstly, let us understand,

What is Coronavirus?

Coronaviruses are a large family of viruses, some causing illness in people and others circulating among animals, including camels, cats and bats.

The 2019 novel coronavirus (COVID-19) is a new virus that causes respiratory illness in people and can spread from person-to-person. This virus was first identified during an investigation into an outbreak in Wuhan, China.

The World Health Organization (WHO) has made a dedicated page that has comprehensive information on COVID-19.

How does it spread?

Human corona viruses spread just like the flu or a cold (from person to person). Someone who is actively sick with COVID-19 can spread the illness to others.

What are its symptoms?

The basic symptoms of the COVID-19 can include:

The symptoms may appear in as few as two days or as long as 14 days after exposure. Reported illnesses have ranged from people with little to no symptoms to people being severely ill and dying.

How to keep your salons safe from Coronavirus?

Salons or any F&B business gather large groups of people in close premises. So it is very important for you to introduce preventive measures. Following are mandatory actions that you should immediately bring into practice:

1.Keep your staff aware of the disease

Though most of your staff must be fairly familiar with the outbreak to some extent. We would still recommend you to arrange a meeting and make them aware of it to all corners.

Educate them about the preventive measures that they should take on your premises. Also, brief them about the guidelines provided by the local health authorities.

If any of your guests is suffering from flu or any respiratory disease, then ask them to stay at home. (In such cases, if it is possible you can give them paid leave).

2.Use sanitizers and masks

Cleanliness is indeed a key to stay safe from the spread of this virus. Ensure that all the tools are washed properly under running water before being used.

Provide your staff members with surgical masks, alcohol-based hand sanitizer (containing at least 60% alcohol) and gloves to wear.

COVID-19 disease can spread through droplets that are released from the infected person’s nose or mouth when someone coughs, sneezes or exhales. Therefore, ask your staff to use sanitizers, masks, and tissues frequently.

3.Avoid handshakes. Do ‘Namaste’

Well, the handshake is a great way of transferring different microbes like viruses and bacteria from one person to another. So for the time being, ask your staff members to avoid members shaking their hands with guests. Also internally, they should avoid frequent physical contact.

Even the health experts warn that shaking hands is a prime way to spread the coronavirus. You should adopt some different methods of greeting people, like elbow bumps or namaste.

So, this was all about how you can keep your salons safe from coronavirus. It is one of the most deadly outbreaks in history. Therefore you have to adopt these measures on an urgent basis and stay safe from COVID-19.

Along with, as a salons owner/manager consider these preventive measures for yourself too and be safe.